Admin Job Description (2023)

Job Descriptions

AdminJob Description

4.5

162votesfor Admin

Adminprovides guidance to producers on application/new business processes, medical requirements, replacements and illustration procedures.

AdminDuties & Responsibilities

To write an effective admin job description, begin by listing detailed duties, responsibilities and expectations. We have included admin job description templates that you can modify and use.

Sample responsibilities for this position include:

Strong computer skills, specifically MS Excel, Outlook, and Word

Set up an appointment in Excel calendar with coordination of room and time that works for both candidate and the manager

Follow up actual service system procedures to reach the operational metrics targets

Provide admin support for LCD professionals

Set up meetings, arrange conference calls, desk cover, filing

Coordinate with admins throughout the Firm

Maintain meeting agendas for supported professionals

The role requires supporting the current infrastructure using ITIL methodologies, processes and workflows

Deal with the office stationary management, meeting room management, client reception

Take charge of meeting organize, team building event organize

AdminQualifications

Qualifications for a job description may include education, certification, and experience.

Licensing or Certifications forAdmin

List any licenses or certifications required by the position:MCSE, ITIL, TABC, SSL, FTP, IIS, MCDST, MCSA, CMMI, DMV

Education forAdmin

Typically a job would require a certain level of education.

Employers hiring for the admin job most commonly would prefer for their future employee to have a relevant degree such asBachelor's and Associate DegreeinBusiness, Education, Associates, Health Care Administration, Management, Computer Science, Business/Administration, Communication, Project Management, Science

Skills forAdmin

Desired skills foradmininclude:

Excel

Word

Medical terminology

(Video) What is an Administrator?

Business processes and procedures

Financial analysis

Budgets and operational analysis

PowerPoint

Health care marketplace

Procedures

Desired experience foradminincludes:

Previous Sr

Good understanding of networking, DNS, DHCP, vlans, network segmentation, OSI model

Ability to work with employees across functions and in remote locations

Ability to partner with other departments and interact effectively with employees at all levels of the organization

May have direct contact with customers when coordinating details of shipments and equipment

Excellent time management skills with the ability to support simultaneous projects

AdminExamples

1

Admin Job Description

Job Description Example

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  • Microsoft Word (.docx).DOCX
  • PDF Document (.pdf).PDF
  • Image File (.png).PNG

Our company is growing rapidly and is searching for experienced candidates for the position of admin. To join our growing team, please review the list of responsibilities and qualifications.

Responsibilities for admin

  • Ownership and management of display room/lab
  • Meeting facilitation, communication and action item follow up
  • Maintenance of metrics
  • Update and maintenance of Share Point site
  • Update web site as needed
  • Ability to effectively interact on multiple levels of the organization
  • Organize an ensure the timely completion of projects following up with team members on their
  • Proven professional communication skills
  • Ability to meet guidelines and work under pressure
  • Prepare monthly plans according to the existing yearly plans

Qualifications for admin

  • We've got a big presence, but a small team
  • Well organized and good at following directions
  • Familiarity with MS phone, e-mail and calendar systems
  • Ability to take direction from Merchant and Studio Teams
  • Ability to work in the intensity of a high production studio and capable of upholding the highest quality standards for individual output and focused visual aesthetics
  • A superb eye for attention to detail and extremely organized

2

Admin Job Description

Job Description Example

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  • Microsoft Word (.docx).DOCX
  • PDF Document (.pdf).PDF
  • Image File (.png).PNG
(Video) Administrative Assistant Duties And Responsibilities

Our innovative and growing company is looking to fill the role of admin. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.

Responsibilities for admin

  • Extremely capable at building presentations using PowerPoint
  • Prepare proposals for basic spot services and products
  • Follow up preparation of invoices for monthly planned maintenance contracts with coordination of Accounting department
  • Claims tracking
  • Take care of customer calls (call center)
  • Create workflows in electronic system according to the yearly plan and control of reports
  • Update of service contract files and keep up to date
  • Support FSS/FSL to follow up of the receivables
  • Follow up customer VOC / Medellia system
  • Support FSS for follow up of repair requirements

Qualifications for admin

  • Preferred bilingual in mandarin
  • Previous experience with issues around software, client tool, and hardware upgrades
  • Minimum of 2 years administrative support experience in research
  • Time management and organizational skills, ability to multi-task, attention to detail, flexibility, ability to work under pressure, and strong verbal/written communication skills, including listening
  • Effective with teamwork and a demonstrated ability to interact with multiple internal and external team members and other internal functional groups such as Reprographics, Regulatory Affairs, Quality Assurance and Document Management
  • Ability to accurately scope out length and difficulty of tasks ability to cope with change in order to ensure deadlines are met

3

Admin Job Description

Job Description Example

Download

  • Microsoft Word (.docx).DOCX
  • PDF Document (.pdf).PDF
  • Image File (.png).PNG

Our company is growing rapidly and is looking to fill the role of admin. If you are looking for an exciting place to work, please take a look at the list of qualifications below.

Responsibilities for admin

  • Administer and support Team Foundation Server
  • Develop New and Existing Custom SDLC Reports
  • Create and Update Process Templates
  • Develop integration and interfaces for external systems
  • Carry out day to day administrative tasks supporting the Marketing Department
  • Relying heavily on computer knowledge
  • Ability to handle multiple tasks, prioritize and stay organized to ensure timely and accurate work
  • Assist with planning and executing company events
  • Preparation of complex reports/presentations
  • Analysis using various software packages and databases

Qualifications for admin

  • Assist the Insurance Specialist in making calls to customers regarding insurance on titled leases to assure insurance for loss and liability is in place
  • Answer and respond to calls on the assigned queues including the Insurance queue
  • Scan necessary correspondence as it relates to insurance (certificates, letters, cancellations, renewals & ect)
  • Must be an independent worker who can take and idea and run with it
  • Ability to work with shifting priorities and positively adapt to change as needed
  • Must be a neat worker and have excellent organizational skills

4

Admin Job Description

Job Description Example

Download

  • Microsoft Word (.docx).DOCX
  • PDF Document (.pdf).PDF
  • Image File (.png).PNG

Our company is looking to fill the role of admin. Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all of the qualifications, but have sufficient experience and talent.

Responsibilities for admin

  • Working in a lead capacity, providing instruction and guidance to lesser experienced employees
  • Administrative support for high level management
  • Performing advanced, diversified confidential administrative duties
  • Manage office administrative routine, including working environment safety, office Supplies and fixed assets management, business certificates annual renewal and
  • Primarily responsibility is for the configuration and operation of Sciencelogic and HPBSM Monitoring Tools as applied to business application performance enhancements and infrastructure support
  • Secondary responsibility is for the configuration and operations of similar monitoring tools
  • Works closely with application development teams during release rollout to ensure synthetic transactions configuration consistent with application changes other responsibilities include the design installation, maintenance, configuration, and integrity of computer operating systems and related software
  • Defines and discerns key aspects of System Administration that have a significant technical and business impact
  • Receives no instruction on routine work and general instructions on new projects or assignments
  • Responsible for freight carrier analysis for outbound shipments to markets

Qualifications for admin

  • Experience with and knowledge of third-party solutions related to desktop virtualization (including thin terminals, thin boot applications, profile/personality management, print management, ) preferred
  • Flunet in French
  • 3+ years of experience in with Microsoft Team Foundation Server (TFS)
  • Build (MSBuild)
  • Build and Enhance Process Templates/Forms
  • Workflow modification

5

Admin Job Description

Job Description Example

Download

  • Microsoft Word (.docx).DOCX
  • PDF Document (.pdf).PDF
  • Image File (.png).PNG
(Video) 7 ADMIN ASSISTANT Interview Questions and Answers (PASS!)

Our growing company is looking to fill the role of admin. We appreciate you taking the time to review the list of qualifications and to apply for the position. If you don’t fill all of the qualifications, you may still be considered depending on your level of experience.

Responsibilities for admin

  • Operations teams for tracking, enforcing dangerous goods policy and finding solutions to customs issues as they arise
  • Responsible for SDS-Dropbox administration
  • Responsible for administering freight claims
  • Responsible for collecting and recording shipping issues data
  • Help set up and monitor international freight shipments and be responsible for auditing or coordinating the auditing of our freight invoices
  • Assist with transportation team JDE implementation
  • Provide administrative support for Appian in a Microsoft Window and Linux environment
  • Install, configure, and manage Appian systems and other product software in the development, Test, ETL, production, and training environments
  • Manage performance tuning of servers and data servers, which includes writing performance monitoring scripts designing and implementing processes to communicate and publish system status
  • Monitor business-process execution and data associated with those processes

Qualifications for admin

  • 2+ years of previous financial administrative experience is a must
  • Experience talking to clients
  • Build & Test Controllers and Agents
  • Capable of supporting several versions of Visual Studio, Microsoft Test Manager and TFS Project Web Portal
  • 4+ years of C# programming experience for non-TFS Tool based customization and application integration
  • Familiar with integration touch points with Microsoft Project, Windows Server (2008+), Microsoft Sharepoint (2013+), Microsoft's Systems Center

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(Video) ADMINISTRATIVE OFFICER Interview Questions & Answers! (PASS your Admin Officer Interview with EASE!)

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(Video) What Does an HR Administrator Do?

I am a Candidate

FAQs

What should be included in an Administrator job description? ›

The Administrator should be highly organized and able to multitask with ease. The Administrator's main tasks include managing office equipment, booking meetings and events, arranging travel and distributing mail. Our ideal candidate has experience as an Office Administrator, Secretary or relevant administrative role.

What makes you a good admin assistant answer? ›

In order to ensure the office runs smoothly at all times, an administrative assistant needs to have excellent communication, time-management and organizational skills. In my previous role as an executive assistant, I was responsible for creating and managing the schedule of four executives.

What is the description of an admin? ›

What is an Administrator? An Administrator provides office support to either an individual or team and is vital for the smooth-running of a business. Their duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.

Why are you a good fit for this job Admin? ›

Example answer: “I feel confident in my ability to keep everyone organized and on schedule so we can all meet our objectives. I also feel that by taking over the majority of administrative duties, team members can delegate their time more efficiently as well as increase their work productivity.”

What are the 3 basic skills of administrator? ›

Within this definition, successful administration appears to rest on three basic skills, which we will call technical, human, and conceptual.

What are the 7 aspects to administrative roles? ›

Seven excellent administrative skills to include in a resume
  • Microsoft Office.
  • Communication skills.
  • The ability to work autonomously.
  • Database management.
  • Enterprise Resource Planning.
  • Social media management.
  • A strong results focus.
16 Feb 2021

What is your strength as an admin? ›

“I believe I have a number of key strengths and qualities that would be highly useful within this role. To begin with, I am highly organised and can plan tasks effectively in order to make sure they are successful. I also have the ability to work alone as well as part of a team.

What is your greatest strength as admin? ›

1. Communication. Effective communication, both written and verbal, is a critical professional skill needed for an administrative assistant role. Your duties may include greeting visitors, answering phone calls, liaising between teams, and making arrangements and bookings.

Why should we hire you answer best? ›

Show that you have skills and experience to do the job and deliver great results. You never know what other candidates offer to the company. But you know you: emphasize your key skills, strengths, talents, work experience, and professional achievements that are fundamental to getting great things done on this position.

What are general admin skills? ›

Ultimately, administrative skills are related to the running of a business and increasing office productivity. They include communication and organizational skills, as well as project management skills, bookkeeping skills, and time management skills.

What is the role of office admin? ›

Office Administrator Job Responsibilities:

Maintains office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.

What is admin assistant responsibilities? ›

Administrative Assistant Duties and Responsibilities

Answer phones and greet visitors. Schedule appointments and maintain calendars. Schedule and coordinate staff and other meetings. Collate and distribute mail. Prepare communications, such as memos, emails, invoices, reports and other correspondence.

Why would you be qualified for this position? ›

When answering this interview question, focus on the skills and qualities you possess that most closely align with the needs and requirements of the role. For example: Hard or soft skills, like software expertise, or excellent customer service skills. Qualities like dedication, determination and perseverance.

What should I say in an admin interview? ›

The most common interview questions for administrators
  • What experience do you have? ...
  • What computer skills do you have? ...
  • Are you comfortable handling a high volume of telephone calls? ...
  • Describe a time when you triumphed during a challenge. ...
  • How do you work within a team? ...
  • Find More Admin Jobs on Monster.

What can you bring to the company? ›

Think about: your enthusiasm for the profession and the employer and your desire to make your mark. your personal qualities, such as your drive and willingness to learn. the skills the employer seeks and how you have demonstrated them in the past – your answer should show why you would be competent in the job.

What are the 4 types of administrator? ›

Here are the four types of system administrators based on their roles and responsibilities:
  • Network Administrators. Network administrators manage the entire network infrastructure of an organization. ...
  • Database Administrators. ...
  • Server/Web Administrators. ...
  • Security Systems Administrators.
22 Nov 2022

What are the five roles of administration? ›

In order to effectively perform their responsibilities, administrators must fill the roles of leader, mentor, manager, decider, and builder. These five roles are interdependent and synergistic as they impact one another and gain in value as proficiency develops in one of the other roles.

How do you answer top 3 strengths? ›

When answering, mention what your top strengths are, provide examples on how you've used them in the past, and finally, describe the results you've gotten. Be super specific with your answers. Don't just say “I'm good at X” - really dive deep and give the interviewer a comprehensive answer.

What 3 strengths can you contribute to this role? ›

Some examples of strengths you might mention include:
  • Enthusiasm.
  • Trustworthiness.
  • Creativity.
  • Discipline.
  • Patience.
  • Respectfulness.
  • Determination.
  • Dedication.

What are your 5 Weaknesses? ›

Examples of Weaknesses.

Shyness. Lack of knowledge of particular software. Public speaking. Taking criticism.

How do you answer tell me about yourself? ›

8 more tips for answering “Tell me about yourself”
  1. Remember this is often your first impression, and it matters. ...
  2. Tailor your answer to the role and company. ...
  3. Know your audience. ...
  4. Keep it professional. ...
  5. But speak with passion. ...
  6. Don't ramble. ...
  7. Practice, practice, practice—but stop short of memorizing. ...
  8. Keep it positive.
20 Jul 2022

How do I prepare for an admin interview? ›

How to prepare for an Administrative Assistant interview
  1. Research the company. ...
  2. Understand the job description. ...
  3. Run through your job application. ...
  4. Prepare your elevator pitch. ...
  5. Familiarise yourself with how you will respond to the more common interview questions.

What is your weakness best answer? ›

Answer “what is your greatest weakness” by choosing a skill that is not essential to the job you're applying to and by stressing exactly how you're practically addressing your weakness. Some skills that you can use as weaknesses include impatience, multitasking, self-criticism, and procrastination.

How do you handle stress and pressure? ›

2. Commit to a Positive Attitude
  1. Decide what you can do. Pinpoint which parts of the situation you have the power to change or influence for the better. ...
  2. Get support. Find someone to talk to about your situation. ...
  3. Care for yourself. Take especially good care of yourself when stress in your life is high.

How do you handle pressure? ›

When you feel the pressure heating up, these techniques can help you keep your cool.
  1. Adjust your attitude.
  2. Stay in the present.
  3. Give yourself positive reinforcement.
  4. Visualize the worst case scenario.
  5. Take a deep breath.
  6. Ask for help.

What qualities make you a good candidate? ›

Desired Candidate Attributes
  • Leadership. Even in entry-level positions, most employers look for evidence of leadership qualities. ...
  • Teamwork. ...
  • Communication and Interpersonal Skills. ...
  • Analytical Skills. ...
  • Dependability and a Strong Work Ethic. ...
  • Maturity and a Professional Attitude. ...
  • Adaptability and Flexibility. ...
  • Good Personality.

Can you work under pressure? ›

The answer is Yes. We surely can work under stress but the cons in working under pressure or stress is that it hinders or blocks your creativity and ability to take smart decisions. So to overcome this situation, we should stay calm and breathe more.

Why are you the best candidate for this position? ›

Compare the related skills to the job responsibilities, experience requirements or characteristics, and explain how they correspond to the job role. Convince the hiring team that your industry experience, education or skills, as noted in your resume, make you the best candidate for the position.

Why should we hire you for no experience? ›

Why should we hire you? Make your lack of experience work in your favour. Use this as a strength and tell the panel you are fresh, enthusiastic, hungry and ready to get started! You want the panel to hire you because of your passion for this job and how much you are attracted to their company.

How do you say you have good administrative skills? ›

Examples of administrative skills
  • Organization. Strong organizational skills to keep your workspace and the office you manage in order. ...
  • Communication. ...
  • Teamwork. ...
  • Customer service. ...
  • Responsibility. ...
  • Time management. ...
  • Multitasking. ...
  • Set personal career goals.

What drives you to work? ›

Success is what motivates me to do a good job. Knowing the fact that my hard work and perseverance will help me achieve greater professional success is what keeps me going. I feel that aligning the company's vision and values with my own is one way to achieve that.

What do you see yourself in 5 years? ›

Tips for Answering 'Where Do You See Yourself in 5 Years? '
  • Show how your professional goals and the job you're applying for align.
  • Focus on the skills you want to learn and get better at.
  • Don't get too specific with job titles or time frames.
  • Never say “I want your job,” “I don't know” or “Not here!”
8 Jul 2022

Why do u want to work with us? ›

I see this opportunity as a way to contribute to an exciting/forward-thinking/fast-moving company/industry, and I feel I can do so by/with my …” “I feel my skills are particularly well-suited to this position because …” “I believe I have the type of knowledge to succeed in this role and at the company because …”

What are the main duties of an Office Administrator? ›

An Office Administrator, or Office Manager, completes clerical and administrative tasks for an office. Their main duties include welcoming and directing visitors, coordinating meetings and appointments and performing clerical tasks, like answering phones and responding to emails.

What are the ten essential duties of a system administrator? ›

Sysadmin role & responsibilities
  • User administration. ...
  • System maintenance. ...
  • Documentation. ...
  • System health monitoring. ...
  • Backup & disaster recovery. ...
  • Application compatibility. ...
  • Web service administration & configurations. ...
  • Network administration.
14 Oct 2019

How do you write a job description for a system administrator? ›

Responsibilities
  • Install and configure software and hardware.
  • Manage network servers and technology tools.
  • Set up accounts and workstations.
  • Monitor performance and maintain systems according to requirements.
  • Troubleshoot issues and outages.
  • Ensure security through access controls, backups and firewalls.

Who is a good administrator? ›

To be a good administrator, you must be deadline-driven and possess a high level of organization. Good administrators can balance multiple tasks simultaneously and delegate when appropriate. Planning and the ability to think strategically are useful skills that elevate administrators in their career.

How can I be a good administrator? ›

Here are common personal characteristics excellent administrators typically have:
  1. Leads and motivates team members. ...
  2. Displays passion for an organization's mission and vision. ...
  3. Possesses high morals and ethics. ...
  4. Values collaboration and team-building. ...
  5. Strives for high-quality work. ...
  6. Makes high-level decisions.
1 Jun 2021

What are the basic skills the system admin must have? ›

Top 10 System Administrator Skills
  • Problem-Solving and Administration.
  • Networking.
  • Cloud.
  • Automation and Scripting.
  • Security and Monitoring.
  • Account Access Management.
  • IoT/Mobile Device Management.
  • Scripting Languages.
18 Jun 2020

Is administrator a good job? ›

If you love challenges and having a different to-do list every day, being an admin could be perfect for you! There's plenty of flexibility and opportunity to advance your career, and you're guaranteed to learn a lot in every environment.

What is your goal as a system administrator? ›

Ensure the systems are always available for transaction while maintaining the user experience and planning for eventualities. To ensure that the system/infrastructure is working at optimal level resolve issues(incident/problems) ASAP in accordance with internal process and monitor the infrastructure for any issues.

How do you write duties and responsibilities of a job description? ›

Be very specific when writing roles and responsibilities because job descriptions guide personnel actions, including hiring and firing.
  1. Use Action Words. ...
  2. Provide Detail. ...
  3. Communicate Expectations. ...
  4. Include Competencies and Skills. ...
  5. Establish Company Standards.

What are the duties and responsibilities of an IT? ›

The key job duties of IT professionals typically include creating new computer systems, networks, and applications or finding software errors through troubleshooting. Many of them can be involved in various tasks depending on their roles and the company's needs.

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